• Position: Tribunals Clerk
  • Job/Opportunity Number: 21-11
  • Unit/Department: Investigations and Hearings Department
  • Organization: Ontario College of Teachers
  • Website: www.oct.ca
  • Location: Toronto
  • Term: Term to December 31, 2012 with possibility of an eventual permanency.
  • Posting Date:
    April 19, 2021
  • Deadline to Apply: April 30, 2021
  • Compensation: $63,687 – $81,041
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    The Ontario College of Teachers licenses, governs and regulates Ontario’s teaching profession in the public interest. It was created by the Ontario College of Teachers Act to:

    • issue, suspend and revoke teaching certificates
    • set ethical standards and standards of practice
    • investigate and hear concerns and complaints about members
    • accredit teacher education programs and courses.

    All publicly funded school teachers and administrators in Ontario must be certified by us and be members of the College.

    To learn about professional licensing and regulatory bodies and their consumer protection mandate, visit the Canadian Regulatory Guide.

    overview

    Regular Position, Category 11 – Salary Range $63,687 – $81,041

    Limited term appointment until December 31, 2021 with possibility of an eventual permanency. 

    This position supports various aspects of the Ontario College of Teacher’s Tribunals processes. Working directly with members of the Discipline and Fitness to Practise Committees, who conduct more than 100 hearings annually, your responsibilities may include: providing administrative assistance before, during and after hearings or pre-hearings; clerking hearings; limited decision writing in uncontested matters, as needed; and, various administrative functions to ensure the successful operations of a fast-paced Tribunals Office, including making arrangements for hearings, meetings and training sessions, and processing invoices. Excellent IT skills are required, including advanced knowledge of the Microsoft Office suite, videoconferencing technology, meeting management software, and file-sharing technology. Demonstrable experience supporting the work of Committees and/or tribunals in a professional regulatory environment is also an asset. Bilingualism is an asset for this position.

    Responsibilities:
    • Support the pre-hearing conferences process by preparing resources and distributing materials received for the presiding officer, preparing and posting agendas, maintaining attendance reports, formatting and assisting with the drafting of presiding officer reports, and entering documents and tracking actions from pre-hearing conferences.
    • Create new hearing files, ensuring completeness and suitability of file components and distributing materials to hearings participants. Open electronic and/or hard copy hearing folders and respond to enquiries from legal counsel as required.
    • Provide administrative support for Discipline and Fitness to Practise Committee meetings and training sessions, including scheduling, preparing agendas, coordinating with attendees and independent legal counsel, minute taking, and reporting.
    • Provide administrative support to members of the Discipline and Fitness to Practise Committees and and clerk remote or in-person hearings and pre-hearings, including by setting up hearing and panel rooms prior to hearings, preparing hearing materials for panel members, including exhibit logs, panel attendance and related forms, and posting agendas and related hearing materials for remote hearings.
    • Coordinate the issuing of witness summonses.
    • Coordinate and assist staff with expense claims.
    • Maintain and update unit procedures and hearings checklists.
    • Draft correspondence and distribute decisions to legal counsel, employers, complainants, members, and internal staff for publication and archiving.
    • Provide post-hearing follow-up, including by updating hearings tracking data, profiling decisions in tracking system, and advising department staff of disposition.
    • Prepare decision templates and other related hearing materials, and assist panels of the Discipline and Fitness to Practise Committees with the drafting of decisions in uncontested matters, as needed.
    • Create and maintain statistics / monitoring tools in conjunction with current practices and I&H electronic system.
    General administrative support to unit:
    • Ensure that work prepared in the Unit for the Discipline Committee, Fitness to Practise Committee and senior staff is of high quality and is processed according to format in a timely manner.
    • Act as a resource person, following up on queries from internal College staff on the status of various cases and relaying the required responses back to the appropriate individual.
    • Draft correspondence in reply to routine enquiries.
    • Process invoices from legal counsel and service providers.
    • Provide administrative support to, and perform other duties that may be assigned by, the Manager of Tribunals.
    Qualifications:
    • Strong oral and written communication skills.
    • Ability to effectively handle sensitive and complex issues and to maintain calm and composed demeanor in a fast-paced legal environment.
    • Excellent interpersonal skills – a team player who demonstrates a collaborative approach and supports team decisions.
    • Meticulous attention to detail and ability to process a high volume of material in a timely manner.
    • Demonstrated experience supporting the work of Committees and/or tribunals in a professional regulatory environment is an asset.
    • Bilingualism is an asset.
    • Membership in good standing of the Law Society of Ontario or Law Clerk designation is an asset.
    to apply

    To apply, please forward your resume and cover letter to no later than April 30, 2021.

    Ontario College of Teachers is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

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