• Position: Recruiting Specialist
  • Job/Opportunity Number: 2021-1988
  • Unit/Department: Human Resources, Client & People Services
  • Organization: Law Society of Ontario
  • Website: www.lso.ca
  • Location: Toronto
  • Term: Permanent; full-time
  • Posting Date:
    April 25, 2021
  • Deadline to Apply:
  • Compensation:

    Created by an act of the Legislative Assembly in 1797, the Law Society of Ontario governs Ontario’s lawyers and paralegals in the public interest by ensuring that the people of Ontario are served by lawyers and paralegals who meet high standards of learning, competence and professional conduct.

    To learn about professional licensing and regulatory bodies and their consumer protection mandate, visit the Canadian Regulatory Guide.


    The Recruiting Specialist is responsible for planning, developing, implementing, and administering the Law Society’s recruitment and selection processes, with the primary focus on the acquisition of talent, thereby supporting the strategic direction of the Law Society. The Recruiting Specialist promotes positive candidate experiences by building strong relationships with job seekers and by marketing the Law Society as an employer of choice. The Recruiting Specialist assesses, identifies, attracts and recruits strong talent for entry to executive level positions, partners with hiring manager clients to provide consultative, high-touch full-cycle recruitment, manages employment agency partnerships, and supports secondment processes for employee development. The Recruiting Specialist provides expertise, guidance and recommendations on best practices related to recruitment matters.

    • A university degree in business, human resources management or related field, or relevant work experience.
    • CHRP/CHRL designation and Registered Professional Recruiter certification considered assets.
    • The Recruiting Specialist, Human Resources requires proven high-touch, consultative recruitment function experience, along with sophisticated organizational and administrative skills. Significant experience building strong relationships with clients, management and staff, and to function with nominal supervision, is needed.
    • A minimum 7 of years’ progressive experience in change oriented, consultative corporate human resources environment is required.
    • Corporate high touch full-cycle recruitment experience with a reputation for accountability and delivering high quality results within tight timelines.
    • Strong sense of urgency, solid time management skills with exceptional attention to detail, and the ability to handle multiple roles and tasks simultaneously.
    • Willingness and ability to handle administrative processes associated with recruitment.
    • Strong team player who has the ability to build relationships and work with tact and discretion with internal and external stakeholders including employees, managers, executives, vendors and consultants.
    • In depth knowledge of Employment, Human Rights and related legislation as it relates to recruitment, selection and employment contracts and effective human resources services delivery.
    • Speaks and writes in a clear, articulate manner for individual and/or group situations.
    • Ability to remain calm under difficult, or stressful situations.
    • Demonstrated ability to behave in a manner which is discreet, confidential and sensitive to the personal and professional needs of others.

    Technical Skills and Knowledge

    • Expert knowledge of best practices with respect to recruitment and selection strategies and practices:
      • Recruitment and selection techniques
      • Attraction and retention strategies
      • Recruitment related metrics and data analysis
    • Knowledge and familiarity with on‑line recruiting including the use of Social Media.
    • Experience with Applicant Tracking Systems. iCIMS and/or Dayforce experience an asset.
    • Experience using psychometric assessment tools, in particular, DISC, is an asset, and in providing feedback and coaching on results.
    • Familiarity with MS Word, Outlook, Excel, PowerPoint, OneNote, Adobe, DocuSign, SharePoint, videoconferencing and database software.

    Client Customer Service Planning:

    • Acts as an internal consultant and business partner with the Human Resources team, client departments, and organization stakeholders, actively participating in key discussions in support of the organization’s mandate to attract, retain, and motivate top talent in the legal, regulatory and corporate services sectors.
    • In consultation with Recruitment Manager, Human Resources Managers, and client managers, contributes to the assessment of the organization’s recruitment and selection needs, and helps implement processes and approaches to ensure that recruitment and selection programs are aligned with overall organizational strategies, translating goals and policies into effective business strategies.
    • Through a wide range of assigned projects and activities, develops, monitors, and assists in the implementation of recruitment initiatives.
    • Emphasis is on deep and broad knowledge of recruitment and of the business.

    Client Customer Service Delivery:

    • Administers recruitment processes, including drafting job postings, job ads, developing interview guides, conducting phone interviews, coordinating, scheduling, and participating on panel interviews, and administering candidate testing.
    • In consultation with hiring managers, directs employment advertising activities, and markets the Law Society as an employer of choice with service providers and applicants using a variety of mediums, including on‑line recruiting and Social Media.
    • Develops sophisticated, job relevant behavioural and competency-based interview guides.
    • Administers and maintains Applicant Tracking System and develops a databank of potential candidates.
    • Liaises with candidates to facilitate psychometric assessments and other skill-based testing.
    • Interprets assessment and testing results with Hiring Managers, coaching on impact.
    • Administers reference, credit, and educational pre-employment verifications, makes recommendations to hiring manager on hiring- in compensation and manages salary negotiation processes.
    • Ensures timely and accurate processing of payroll related information, including offer and onboarding paperwork.
    • Trains interview panel members on Law Society interview and recruitment processes.
    • Provides internal employee interview coaching sessions.
    • Conducts exit interviews with voluntary resignations and provides feedback to HR Managers.
    • Ensures that equity initiatives are considered and met within recruitment and selection policies and initiatives.
    • Ensures that recommendations are consistent with best practices, and Law Society strategic directions.
    • Generates, validates and reports on recruitment area metrics.

    Special Projects and Initiatives

    • Maintains knowledge of, and advises on, changes in government regulations, recruitment trends, and best practices among similar organizations.
    • Develops and implements materials and processes for the efficient monitoring and maintenance of the recruitment function.
    • Working with the Recruitment Manager, researches, and benchmarks recruitment best practices.
    • Brings a professional, analytical perspective to recruitment and workforce planning initiatives.
    • Administers recruitment surveys, develops and reports on recruitment metrics as required by Director and Senior Management in support of workforce planning, and provides analysis and recommendations with respect to recruitment related initiatives.
    • Withthe Recruitment Manager, negotiates contracts with recruitment service providers, vendors, and consultants.
    • Recommends recruitment related process changes to management.
    • Conducts research on current trends and best practices and makes continuous improvements to recruitment work processes.
    • Conducts follow-up recruitment review sessions with the Recruitment Manager and HR Managers and ensures that feedback is incorporated into Law Society recruitment and retention strategies.

    Policy Development

    • Contributes to the development and maintenance of recruitment related policies and practices for the organization through analysis, needs identification, review of existing documentation, and benchmarking best Human Resources practices, providing specific recommendations and options to the Human Resources team to ensure compliance with relevant employment legislation.
    • Ensures that recruitment procedures are up to date and compliant with legislative requirements and best human resources practices, particularly relating to behavioural and competency-based interviewing and selection processes, and in keeping with the Law Society’s policy and positioning regarding equity in the workplace.
    • In collaboration with the Recruitment Manager and Human Resources Managers, client groups, consultants and others, researches and recommends HR policies to address specific recruitment and selection needs.
    • Identifies gaps in current policy processes, reviews practices of other organizations and formulates organization-appropriate response.

    Financial Responsibility

    • Negotiates with service providers regarding placement fees, and contributes to the development of employee contracts, within established guidelines and procedures.
    • Negotiates new/renewing Agency contracts and Master Service Agreements with temporary recruitment service providers.

    Team Membership

    • Works closely with and assists the Human Resources team in the administration of on‑going and new recruitment initiatives, including liaison with external consultants and service providers on projects, as well as the planning, scheduling, and development of effective work processes.
    • Delivers expert strategic advice and collaboration on a variety of initiatives to facilitate and support Human Resources plans, which are aligned with departmental initiatives and the strategic plan of the organization.
    • Provides back-up to the other Specialists and demonstrates flexibility and commitment to the team to maximize resources and support the team during peak periods.

    The Law Society of Ontario values and respects diversity.  We are committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted.  If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at recruitment@lso.ca or call 416 947-3475.