December 13, 2020
Created by an act of the Legislative Assembly in 1797, the Law Society of Ontario governs Ontario’s lawyers and paralegals in the public interest by ensuring that the people of Ontario are served by lawyers and paralegals who meet high standards of learning, competence and professional conduct.
The Computer Forensics & E-Discovery Advisor is responsible for the oversight and implementation of processes, policies, outreach, communication, support and education programs in keeping with the Law Society’s public interest mandate, legislation, by-laws and policies, specifically with respect to acquiring, analyzing and evaluating electronic data obtained during the course of a regulatory investigation or trusteeship and the use of electronic evidence in the course of regulatory prosecutions. Serves as an information and strategic resource on e-discovery, computer forensics, electronic data and evidence management issues to the Professional Regulation Division (PR) team members. Oversees and co-ordinates all e-discovery and computer forensic services provided to PR by external services providers, ensuring quality control of the work product completed by external service providers and proactively managing and overseeing engagement budgets related to the delivery of e-discovery and computer forensic services. Promotes an assistive, collaborative approach to dealing with electronic data and evidence management related issues in order to produce appropriate outcomes in a large and diverse number of cases.
- An LLB or JD, plus a Class L1 licence with Law Society of Ontario or university degree in Computer Science, Computer Forensics, Information Systems or other formal professional credential reflecting equivalent experience and training with legal, investigative and technical issues.
- Minimum 7 years’ experience working in an e-discovery or computer forensic role. Ideally, at least 2 of these years should be in a project management and/or leadership capacity, directing the development and implementation of process improvements in a regulatory / adjudicative environment, and leading change management initiatives related to e-discovery and/or computer forensics.
- Thorough knowledge of project management principles and best practices, including group dynamics, alliance building, role modeling behavior and building consensus among disparate perspective and competing priorities.
- Superior communication skills, both written and verbal; demonstrated high-level drafting skills (e.g., briefing notes, reports).
- In-depth understanding of the Law Society’s mandate, services, legislation and policies would be an asset.
- Expressive and persuasive in both spoken and written language.
- Reason through highly complex spoken and written information.
- In-depth understanding of e-discovery and computer forensic workflows, with a specific focus on the collection and analysis of electronic data obtained during the course of regulatory investigations and the admissibility and use of electronic evidence in regulatory proceedings.
- Knowledge of current and emerging trends in e-discovery and computer forensics.
The Law Society of Ontario values and respects diversity. We are committed to creating an accessible, barrier-free and inclusive workplace, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for a Code-protected recruitment-process accommodation known when contacted. If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at firstname.lastname@example.org
Client / Customer Service Planning
- Provides advice, guidance and assistance in planning to PR (in particular Investigation Services and Litigation Services) regarding e-discovery and computer forensic issues.
- Develops, recommends and implements training, policies, procedures and effective approaches to PR’s activities relating to e-discovery and computer forensics.
- In conjunction with PR staff, establishes and maintains a framework including the creation of effective and ongoing evaluation of investigative and monitoring processes.
- On an ongoing basis, proactively identifies problems and opportunities and takes action to continuously improve the related work processes.
- Develops and maintains up-to-date precedent documentation and other educational and training materials which focus on developing and maintaining a foundational understanding of e-discovery and computer forensic principles in PR staff.
- Develops and maintains up-to-date training programs.
Client / Customer Service Delivery
- With knowledge of e-discovery and computer forensics practices as well as legal processes and concepts, the Computer Forensics & E-Discovery Advisor leads PR in the development, consistent application and maintenance of standards, documentation and procedures relating to e-discovery and computer forensic investigations.
- Provides expertise in ensuring a proportional response to the collection of electronic data in the possession of licensees under investigation and is a key participant in all regulatory investigations in which digital searches or other computer forensic services are considered.
- Key participant on the Digital Search Committee, providing consultation and advice on each regulatory investigation brought before and considered by the Committee.
- Provides expertise concerning electronic evidence handling, including hearing / trial presentation strategies and logistics and disclosure requirements.
- Develops educational materials and provides coaching and training to develop a foundational understanding of e-discovery and computer forensic principles within PR, particularly Investigation Services and Litigation Services.
- Regularly assesses and reviews strategies and processes in the request, receipt and review of electronic data by PR staff.
Performance Goals, Targets and Standards
- Collaborates with members of the Digital Search Committee, the Director, Case & Data Management (the “Director”) and other PR Directors, Managers and staff to develop and monitor standards and best practices in acquiring, analyzing and evaluating electronic data obtained during the course of a regulatory investigation or trusteeship and the use of electronic evidence in the course of regulatory prosecutions.
- Focuses on risk management and the setting of priorities and targets with a view to improving regulatory effectiveness in dealing with e-discovery and computer forensic issues.
- Engages in continuous improvement with respect to e-discovery and computer forensic standards and services provided to stakeholders.
- In conjunction with the Director, the PR management team and members of the Digital Search Committee, identifies emerging e-discovery and computer forensic services and standards.
- Establishes and implements consistent, fair and sound evidentiary policies and procedures.
- Advises the Director and members of PR with respect to e-discovery and computer forensic issues.
- Participates in strategic planning and development of policy relating to PR’s e-discovery and computer forensic services and contributes information and expertise to policy development initiatives in regulatory functions as appropriate.
- Makes recommendations on the development of policies and other initiatives to address these issues.
- Monitors new and in-progress case files for trends and patterns, and assesses the implications of same with respect to PR departments and related regulatory processes.
- Participates in strategic planning and policy development as it relates to e-discovery and computer forensic issues.
Relationship and Alliance Building
- Serves as an information and strategic resource on e-discovery and computer forensics to PR team members as well as other staff within the Law Society.
- Promotes an assistive, collaborative approach in dealings with e-discovery and computer forensic related issues in order to ensure that electronic data, gathered during the course of a regulatory investigation, is obtained according to best practices and electronic evidence relied upon during a regulatory prosecution is defensible.
- The requirement to maintain a high standard of commitment, ethics, respect, care in service delivery to clients (internal and/or external).
Communication and Interpersonal Skills
- The requirement to structure and deliver effective verbal and written communication with clients, staff, licensees, the public, and others in a non-threatening and constructive way.
- The requirement to share responsibility for the achievement of team goals and the associated behaviours required for individuals to contribute effectively in a team environment.
- The requirement to demonstrate an attitude that consistently strives to improve a standard of excellence for one’s self and for the benefit of the organization, its licensees and stakeholders.
Problem Solving and Judgment
- The requirement to identify and analyze problems, determine root causes, evaluate alternative solutions and take and/or recommend appropriate solutions.
Technical Competence / Professional Knowledge
- The requirement to apply knowledge and skills to carry out the work and/or provide advice. This also includes the quality of advice given, as well as the requirement to make decisions in the best interests of the organization as a whole.
- The requirement to work towards, embrace and lead change in the workplace.
- The requirement to behave with integrity, credibility and honesty when dealing with others, as well as the requirement to grow and develop employee capabilities.