• Position: Administrative Assistant, Compliance
  • Job/Opportunity Number: ADMIN01026
  • Unit/Department: Business Support and Administration
  • Organization: College Of Physicians and Surgeons of Ontario
  • Website: www.cpso.on.ca
  • Location: Toronto
  • Term: Permanent; full-time
  • Posting Date:
    December 12, 2020
  • Deadline to Apply: December 18, 2020
  • Compensation:
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    College of Physicians and Surgeons of Ontario (CPSO) is the self-regulating body for the province’s medical profession.

    For more information on regulatory bodies and their consumer protection mandate, visit theĀ Canadian Regulatory Guide.

    Responsibilities
    • Provides administrative support to the Compliance Monitoring and Supervision Team, including the compliance monitor and compliance case manager positions
    • Opens and closes related activities in the electronic databases / record management system and the related paper files
    • Receives and tracks all incoming correspondence and documents
    • Facilitates the clinical supervision and reassessment processes; e.g., contacts physicians and counsel, drafts related correspondence, prepares and sends packages to physicians and counsel
    • Coordinates receipt, copying and processing of evidence
    • Supports the compliance monitoring and supervision processes; e.g., receives and tracks new orders, decisions and undertakings from committees
    • Carries out other monitoring and supervision-related administration as required
    • Prepares electronic submissions for report back to various College committees
    • Contributes to organization and conduct of all aspects of department meetings, including booking rooms and, preparing agenda and related materials, taking minutes and following up on action items
    • Liaises with other College departments including Investigations, Committee Support, Quality Management and Membership Services
    • Liaises with Ministry of Health and Long-Term Care for various data requests, as required
    • Generates reports, including scheduled and ad-hoc reports
    • Other responsibilities or projects as assigned
    Qualifications
    • Post-secondary education and/or 2-3 years administrative assistance experience
    • Excellent organizational, communication and collaboration skills
    • Ability to work in a fast paced environment with high volume and time constraints
    • Knowledge of Regulated Health Professions Act and related processes preferred
    • Strong keyboarding skills
    • Advanced proficiency with Adobe Acrobat DC or Professional, as well as Microsoft Office2010/Windows 7 applications including Excel, PowerPoint and Word
    • Experience using database applications is an asset
    • Knowledge of medical/legal terminology, health care systems are preferred
    to apply

    Please apply with a cover letter by December 18th, 2020.

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