April 25, 2021
The College of Paramedics of Nova Scotia (CPNS) was established as a statutory body corporate (corporation) pursuant to Bill No. 123 of the 2 nd Session 62 nd General Assembly Nova Scotia 64 Elizabeth II, 2015 Government Bill, Paramedics Act, on April 1, 2017 and assumed responsibility for regulating the practice of paramedicine from Emergency Health Services Nova Scotia (EHSNS).
Offering flexible hours and reporting to Executive Director/Registrar, the College’s Administrative Support is responsible for working in an effective, proficient, and modern office and providing comprehensive, confidential, and proficient administrative support to the Executive Director/Registrar. The incumbent will be responsible for receiving and processing applications for paramedic registration, licensure, and annual renewals. Daily update and management of the registration database is a significant portion of the duties. Responding to enquiries regarding requirements for paramedic licensure will require the administrative assistant to be familiar with the Paramedics Act, regulations, and bylaws of the College. Must possess the ability to work independently with minimal supervision as well as work cooperatively within a team environment with a diverse group of individuals. Editing web pages will be considered an asset.
Registration and Licensure
- On a daily basis gather applicant registration/licensure documentation while ensuring document accuracy and compliance.
- On a weekly basis forward all completed applications to the ED/Registrar for approval.
- On a weekly basis process, the membership of new members approved by the ED/Registrar.
- On a quarterly basis, process and forward entry to practice exam applications to the Canadian Organization of Paramedic Regulators (COPR) and Yardstick.
- On a quarterly basis, distribute entry to practice exam results to exam takers.
- Run monthly reports on inactive members and update their status on the College’s Portal.
- Format and run additional reports as required.
- Ensure the accuracy of the College’s Register and public facing Rosters.
- Process information that is received via mail and/or email.
- Process the College’s outgoing mail.
- Maintain and order office supplies and materials.
- Maintain effective member and applicant records on the College’s Portal.
- Maintain and update the College’s Portal, as required.
- Complete Verifications of Registration/Licensure for College member’s seeking licensure in other jurisdictions.
- Coordinate Council and Committee meeting dates, locations, as well as food if required.
- Ensure Council and Committee meeting materials are prepared and distributed prior to the meeting.
- Ensure that applicant, member, public, and volunteer ?les are securely stored and privacy/ con?dentiality is maintained.
- Ensure the College’s office space is well maintained and secured when empty.
- Process accounts receivable.
- Process accounts payables, as approved by the ED/Registrar.
- Ensure the effective maintenance of the College accounting software (QuickBooks).
- Assists the Auditors during the annual audit.
- Ensures that sound bookkeeping and accounting procedures are followed.
- Effectively manages incoming phone calls, emails, and office visits
- Establishes and maintains courteous and friendly relationships with applicants, College members and the public.
- Establishes good working relationships and collaborates with the database service provider, entry to practice exam administrators and other stakeholders as required.
- Accurately prepares and distributes College documentation.
- Other related duties as determined by the ED/Registrar.
Knowledge, Abilities and Skills
- A graduate of a recognized post-secondary education program with a minimum of five years’ experience, or a combination of education and work experience.
- Strong working knowledge in the Microsoft Office Suite of applications including, SharePoint, Word, Excel, PowerPoint, and Outlook.
- Proficiency in the use of merchant solution and financial management technology, such as QuickBooks and Bambora.
- Ability to work with databases.
- Excellent organizational, writing and communication skills.
- Ability to work independently, with little direction and as a team member within a collaborative environment.
- Ability to deal with confidential information with a high degree of judgment and discretion
- Ability to demonstrate a history of no offences, criminal or otherwise.
Providing flexible hours to the incumbent, this is an ideal position for an individual who has the necessary knowledge, ability and skills who is looking to reenter the workforce.